If your site has the "Revisioning" module installed, you can stage and test new revisions of your content while the older revision remains "published" for the rest of the world to see. When you are done vetting your new content, someone with sufficient privileges can publish the new revision.

With Revisioning enabled, an editor clicks on the "Edit Current" or "Edit" tab near the top of the page, and makes changes. Upon clicking "Save," rather than the page "going live" to the public, it is instead saved as a new revision, and is subsequently available under the page's "Revisions" tab. This new revision is kept behind the scene, and is not visible yet to the general public.

When a website manager or someone given the necessary privileges to approve website content logs in to the site, he or she can navigate, via the page's Revisions tab, to the new revision and click the "Publish this" link at the top of the page. Alternately, supervisory users will find links to pages pending approval in the left-hand navigation bar throughout most of the site.

Edit pane options

In the "Edit" pane of every page, there are two sets of options related to this revision-control workflow.

Under "Revision information" you should leave the "Create new revision" checkbox checked, as is its default. It helps to write a descriptive log message describing the change you are making to your page. If the option labeled "New revision in draft, pending moderation" is available to you, be sure that is checked.

Under "Publishing options," leave the "Published" option checked if this is a new revision for an already-published page.

If you are creating a new page, leave the "Published" option unchecked unless you really want it to go live immediately. Only users with the sufficient privileges to publish pages will be able to select this option.

Even if you are using this revision-control functionality to keep a new revision in staging (invisible to the public), you still want the page's status in his area to be "Published," if this is a new revision to an existing page.

To inspect or publish the staged content

Someone who has been granted the role of publishing content can perform the following steps to validate or publish a new revision.

1. In the left-hand navigation bar, where it lists pending revisions, click on the one you want to inspect or publish.
2. You will be taken to the "View" sub-tab of the page's "Revisions" tab. Inspect the new revision.
3. To publish the new revision, click "Publish this".

Or:

1. Navigate through the website to the page that you want to inspect or publish.
2. Click "Revisions"
3. Select the revision that is "in draft/pending publication" by clicking on its timestamp in the listing.
4. Inspect the new revision.
5. Click "Publish this" if it's ready to go live.